Olympic Oval set up for volleyball tournament (ice removed)

Olympic Oval set up for volleyball tournament (ice removed)

–Big open space–

Contact: David Vink, Marketing & Corporate Event Specialist

Phone: 403-220-5190

Email: david.vink@ucalgary.ca

Website: oval.ucalgary.ca

Best suited for: Large events

Capacity

  • 490 people on 3rd floor balcony
  • 160,000 square feet
  • Furnishings/equipment

AV

  • The house PA system is not the best
  • ComMedia can come in to create a great sound
  • Power at each end out of the jumbotron

Catering

  • Aramark

Rental rates

  • Daily rental fee = $10,000
  • Internal requests approved by the Dean of KNES (Penny Werther) may have the fee waived
  • Alumni pay a discounted rate
  • Load-in per day is $5000, starts at 6am

Décor

  • All must be from the floor up, cannot hang from anything
  • Can do directional lighting
  • No confetti, balloons, or paint
  • Use GAZ Exhibits or Great Events; they’re familiar with the space
  • Could bring in a tent!

Staff

  • Oval does not provide staff
  • Must hire externally or pay for internal staff to be on site

Other considerations

  • Insufficient bathrooms (only 4),
  • loading docks and wheel chair access because the building was originally only thought to be temporary for the Olympics

Boardroom $250/ hr

  • No food allowed, beverages are ok
  • Strictly a meeting space

Past Event Setup

1988 Olympic Dinner

  • 3000 people
  • Tables all the way across floor
  • Meal prep was done outside in load-in area

Dinos event

  • Used pipe and drape to frame event area
  • 720 people attended
  • Food prep done in Zamboni room
  • Only 1 event booked in 2014