Olympic Oval

–Big open space–

Contact: David Vink, Marketing & Corporate Event Specialist

Phone: 403-220-5190

Email: david.vink@ucalgary.ca

Website: oval.ucalgary.ca

Best suited for: Large events

Capacity

• 490 people on 3rd floor balcony
• 160,000 square feet
• Furnishings/equipment

AV

• The house PA system is not the best
• ComMedia can come in to create a great sound
• Power at each end out of the jumbotron

Catering

• Aramark

Rental rates

• Daily rental fee = $10,000
• Internal requests approved by the Dean of KNES (Penny Werther) may have the fee waived
• Alumni pay a discounted rate
• Load-in per day is $5000, starts at 6am

Décor

• All must be from the floor up, cannot hang from anything
• Can do directional lighting
• No confetti, balloons, or paint
• Use GAZ Exhibits or Great Events; they’re familiar with the space
• Could bring in a tent!

Staff

• Oval does not provide staff
• Must hire externally or pay for internal staff to be on site

Other considerations

• Insufficient bathrooms (only 4),
• loading docks and wheel chair access because the building was originally only thought to be temporary for the Olympics

Boardroom $250/ hr

• No food allowed, beverages are ok
• Strictly a meeting space

Past Event Setup

1988 Olympic Dinner

• 3000 people
• Tables all the way across floor
• Meal prep was done outside in load-in area

Dinos event

• Used pipe and drape to frame event area

• 720 people attended
• Food prep done in Zamboni room
• Only 1 event booked in 2014