On Campus Venues
Olympic Oval
–Big open space–
Contact: David Vink, Marketing & Corporate Event Specialist
Phone: 403-220-5190
Email: david.vink@ucalgary.ca
Website: oval.ucalgary.ca
Best suited for: Large events
Capacity
- 490 people on 3rd floor balcony
- 160,000 square feet
- Furnishings/equipment
AV
- The house PA system is not the best
- ComMedia can come in to create a great sound
- Power at each end out of the jumbotron
Parking
Catering
- exclusively Chartwells
Sustainability
Rental rates
- Daily rental fee = $10,000
- Internal requests approved by the Dean of KNES (Penny Werther) may have the fee waived
- Alumni pay a discounted rate
- Load-in per day is $5000, starts at 6am
Past Event Setup
1988 Olympic Dinner
- 3000 people
- Tables all the way across floor
- Meal prep was done outside in load-in area
Dinos event
- Used pipe and drape to frame event area
- 720 people attended
- Food prep done in Zamboni room
- Only 1 event booked in 2014
Décor
- All must be from the floor up, cannot hang from anything
- Can do directional lighting
- No confetti, balloons, or paint
- Use GAZ Exhibits or Great Events; they’re familiar with the space
- Could bring in a tent!
Staff
- Oval does not provide staff
- Must hire externally or pay for internal staff to be on site
Other considerations
- Insufficient bathrooms (only 4),
- loading docks and wheel chair access because the building was originally only thought to be temporary for the Olympics
Boardroom $250/ hr
- No food allowed, beverages are ok
- Strictly a meeting space